Meeting Minutes

May 2024 Minutes

Minutes May 21, 2024

The City of Dover in Pope County, State of Arkansas, met in regular session May 21, 2024, 6:00 p.m. at the Dover City Hall. The following were present:  Mayor Lee presiding and the following Council members:  Russell Warhurst, Chris Walker, Carl Wetzel, Brent Hottinger, Connie Ragsdale, and Attorney Diedre Luker.

Absent:  Fred Standridge

Prayer:  Brent Hottinger.

Pledge of Allegiance: Chris Walker.

Roll Call: Recorder Renee Nelson

The minutes of April 16, 2024, meeting were reviewed and there being no corrections, Council member Walker made a motion to approve the minutes. Council member Warhurst 2nd.  A Voice Vote. Yeas: 5.  Nays: 0.  Motion carried.

The monthly bills were received and signed. Council member Hottinger made a motion to approve payment of bills. Council member Ragsdale 2nd.  A Voice Vote. Yeas: 5.  Nays: 0.  Motion carried.

Reviewed Balance Sheet.

Aaron Brock has contacted the city attorney about the Stipend, Act 224.  He is in the process of setting up a payment.

Attorney Jacob Phillips was in attendance and introduced himself to the council.  He is interested in becoming the city attorney when Deidre Luker resigns from the position at the end of year.

Melissa Sanders presented the Library Report.  They had 1816 visitors. Nine new cards were issued.  They are getting ready for the summer reading program.  It will be from June 3 to July 22, 2024, on Monday mornings at 10:00 am.   There will be stories, crafts, games, and special guests for ages 2-12.

Bobbi Robbins from the Lions Club was present to talk about a water meter for the community garden in Dover.  Lions Club chapter in Dover since 1988.  Still Have 3 original members.  Currently have 19 members and welcome new members if anyone is interested contact her or one the others.  The club helps with eyesight, hearing loss and diabetes testing.  They have Pancake Breakfast and trolleys at OMD each year.  Sponsor meal boxes at school for Thanksgiving for families that need them.  This year a member wanted to reestablish the community garden across from Methodist Church.  They are setting up plant beds.  Partnering with the Agri classes at the Dover School.  The students will be helping take care of the garden beds for the summer.  Bobbi credited Jay Hughes Hauling for the dirt for grow beds; Westley Roach and Kim Vickers for digging the water line; Chuck Helton for the fertilizer: Methodist Church for the land and Firestone, Dustin Morphis, for supplies.  Water lines will connect to the beds for easy watering in spring and summer.  The water faucet in the garden will have a lock when not in use.   Produce is free to public and not to be sold. The garden is for all the community to use.

Council member Warhurst made a motion to waive water deposit and pay for water to garden.  Council member Hottinger 2nd.  A Voice Vote: Yeas; 5. Nays;0.  Motion carried.

Ron Walker presented the Planning Commission report.  Next regular meeting is scheduled for July 11, 2024, at 6:00 p.m. at Dover City Hall.

Ron Hughes spoke to the council about tiny homes and mobile home parks.  He wants to build some in the city of Dover.  Ron is proposing regulated specifications within the Dover zoning codes.  He will work up a proposal to present to the council.

The Utility Report was presented by J.J. White.

Water Department:

  1. Repaired 2 leaks.
  2. Installed 2 services.
  3. Replaced 1 service.

Sewer Department:

  1. Installed 3 services.

Street Department:

  1. Replaced culverts at city park and Hill Street.

J.J. reported on the sewer project repairs.  Humbard construction has started repairs to the collection system:  Had 21 rings and lids reseals; raised 2 manholes 6” above grade; patched around pipes and replaced 2 rings and lids.

The Water /Sewer budget for 2024-2025 was presented for the council to review.  Treasurer Christina Walker answered questions presented by the council. Council member Wetzel made a motion to accept the budget.  Council member Ragsdale 2nd.  A Voice Vote.  Yeas: 5.  Nays: 0. Motion carried.

No Fire Report.

Police Report presented by Chief Josh Titsworth.  Chief Titsworth said they received a grant for $7400.  A camera was purchased for a patrol car.  Now all police vehicles are equipped with cameras.   Officer O’Neal has been mapping out streetlights so the city can keep up to date with ones that are out and need to be reported to Entergy for replacement.  The last officer we hired did not pass his probation period.  The city has hired a new officer.  He will be starting in a couple weeks and is certified.  Chief Titsworth informed the council of wanting to upgrade the police handguns.  He has a quote for 5 new guns with optics for $4205.  He showed the council the new gun model.

Council member Walker made a motion to authorize $5000 for the purchase of the gun and optics.  Council member Ragsdale 2nd.  A Voice Vote.  Yeas: 4. Nays: 0.  Council member Hottinger abstained from voting.  Motion carried.

The police department had 10 accidents, 9 arrests, 3 disturbances, 7 welfare concerns, 4 medical assist, 146 calls total.

Mayor, Lee, Treasurer Christina Walker and Recorder Renee Nelson are working on a personnel policy revision.  Next meeting they will present the new policy to compare with last one for council to look over for approval.

The storage container at the back of city hall needs repair or replacement.  Some of the Dover residents feel that the storage container is an eyesore and would like it removed.  Mayor Lee asked the council to come up with suggestions for a solution.

Ordinance 2024-4, an Ordinance Setting the Bid Limit for the purchase of items by the City of Dover and other purposes was presented.  Council member Wetzel made a motion to have first reading by title only. Council member Walker 2nd.  A Voice Vote.  Yeas: 5. Nays: 0.  Motion carried.  Attorney Luker read ordinance by title only.  Council member Wetzel made a motion to accept the 1st reading of Ordinance 2024-4 as read.  Council member Ragsdale 2nd.  A Voice Vote.  Yeas: 5.  Nays 0.  Motion carried.

Mayor Lee reported that the annual state audit is going on.  He reported the MOU agreement with the school for Resource Officers is coming up soon.  The city is covering the cost for these officers’ training, equipment, and vehicles.  He will be collaborating with the school to make changes in the policies.

The replacement of sidewalks in the city have been discussed in the last few meetings, after asking many municipal colleagues, we have found that the city can use street funds for the building of new sidewalks.  Jason Stueber has put in bids.  The mayor has requested other bids but has not found anyone else interested.  The council considered $35,000 for a specified section of the sidewalk to be completed, ADA compliant, and approved before proceeding with more replacements.

Council member Ragsdale made a motion to approve $35000 to build a section of sidewalk by specified time frame by Mr. Stueber.  Council member Warhurst 2nd.  A Voice Vote.  Yeas: 5. Nays: 0. Motion carried.

A motion was made to adjourn the meeting by Council member Hottinger.  Council member Ragsdale 2nd.  A Voice Vote.  Yeas:5.  Nays:0.  Meeting adjourned.